2 Mobility Grants to Kenyatta University Students to Study at the University of Macerata (Italy)

(ENGINES Project – ENhancing Governance and Innovation capacities for the higher Education System
regeneration)
Project Code: TNE23-00047 | CUP: E11B24000500006
Article 1 – Object
In accordance with the ENGINES Project partnership between Kenyatta University (Kenya) and the
University of Macerata (Italy), a call is hereby announced for the selection and award of two (2) mobility
grants to Kenyatta University students for international study mobility at the University of Macerata. The
mobility period must have a minimum duration of two months and be completed by March 2026.
The programme aims to enhance learning, research, and intercultural exchange in the fields of Cultural
Heritage, Education, Tourism, and Creative Arts.
Article 2 – Eligibility Requirements
Applicants must:
1. Be regularly enrolled at Kenyatta University for the academic year 2025/2026 in any of the following
programmes:
– Film and Theatre Arts
– Fine Art and Design
– Music and Performing Arts
– Communication and Media Studies
– Fashion Design and Marketing
– Tourism and Hospitality
– Any other programme in the Creative Arts, Hospitality, Tourism and Leisure Studies.
2. Be in good academic standing and up to date with fee payment.
3. Possess adequate proficiency in English (minimum level B1).
4. Commit to ensuring the recognition of credits obtained during the mobility as part of their study
programme at Kenyatta University.
5. Not be receiving any other grant for the same mobility period.
6. Not be residents or nationals of Italy.
Article 3 – Application Procedure and Deadline
Applications must be submitted using the official application form (to be provided by the Centre for
International Programmes and Collaborations and should include:
– A completed and signed Application Form.
– Proof of enrolment and transcript of academic records.
– A Curriculum Vitae (in English).
– A Motivational Letter (1,500–3,000 characters) explaining academic goals and interest in the mobility.
– A Learning Agreement proposal (courses or research activities intended at UNIMC).
– Any proof of previous international mobility or English language certification (if available).
Applications should be sent by email to: director-linkages@ku.ac.ke (copy to mugubi.john@ku.ac.ke)
Deadline: Monday, 10th November 2025 at 23:59 (EAT).
Incomplete or unsigned applications will not be considered.
Article 4 – Selection Criteria
Eligible applications will be evaluated by a joint selection committee based on:
– Academic record and GPA (max 45 points).
– Language proficiency and international experience (max 30 points).
– Quality and clarity of motivational letter (max 25 points).
In case of a tie, preference will be given to the younger applicant.
Successful candidates will be notified via email and must confirm acceptance within 5 days of notification.
Article 5 – Eligible Activities at the Host Institution
Selected students will be hosted at the University of Macerata, where they may:
– Attend lectures and sit examinations.
– Participate in research or thesis preparation (with prior approval).
Academic activities must align with the student’s programme at Kenyatta University and be reflected in the
Learning Agreement.
Article 6 – Duration of Mobility
The mobility must:
– Last a minimum of two months (excluding travel days).
– Be completed no later than 31st March 2026.
Article 7 – Financial Support
Each selected student will receive financial support covering:
– Travel costs (Nairobi–Macerata round trip).
– Subsistence allowance (accommodation and living expenses) for the duration of stay.
The grant will be disbursed directly by the University of Macerata according to the ENGINES project
guidelines.
Only documented expenses for travel and accommodation (with receipts) will be reimbursed up to the
following maximum limits:
– EUR 1,300 for travel.
– EUR 900 per month for accommodation and living expenses.
Article 8 – Required Documents Before Departure
Before departure, selected students must submit:
– A valid passport and visa for Italy.
– Travel and medical insurance covering the entire stay.
– Signed Learning Agreement approved by both institutions.
– A mobility contract to be signed by the participant with the University of Macerata, as the funding
institution (and in alignment with procedures for other incoming students).
Article 9 – Reporting and Documentation Obligations
Before returning to Kenya:
– Students must submit to the International Relations Office of the University of Macerata all
original travel and accommodation receipts for reimbursement.
– The flight ticket must be a round-trip ticket and presented to the same office upon arrival in
Italy.
Within 10 days after returning to Kenya:
– Submit a certificate of participation issued by the University of Macerata.
– Provide evidence of academic work completed, such as transcripts or project reports.
Failure to comply with any of these requirements may result in cancellation of the grant or recovery of
funds disbursed.
Article 10 – Data Protection
All personal data will be handled in accordance with the Data Protection Act (Kenya, 2019) and the General
Data Protection Regulation (EU GDPR) for the sole purpose of managing this selection procedure.
Article 11 – Contact Information
For academic or mobility inquiries, please contact:
Prof. John Geofrey Mugubi, Institutional Coordinator – ENGINES Project
Email: mugubi.john@ku.ac.ke
Centre for International Programmes and Collaborations
Email: director-linkages@ku.ac.ke
Issued in Nairobi on 10th October 2025

Prof. John Mugubi
Associate Professor
Department of Communication, Media, Film and Theatre Studies
Institutional Coordinator, ENGINES Project – Kenyatta University